REFLEX LEAGUE				REFLEX LEAGUE
	Minutes of the Annual Meeting held at Havant Indoor Bowls Club				Minutes of the Annual Meeting held at Havant Indoor Bowls Club
	on Monday 9th February 2009				on Monday 15th February 2010
	1. Chairman`s opening remarks				1.  Arranging fixture dates
	The Chairman opened the meeting welcoming all the club representatives present and went				By the planned meeting start time of 6pm most of the clubs had already arranged a large
	on to advise that the new portable groundsheets being introduced in some areas had been				percentage of their dates. This seemed to be going so well that the start of the formal
	pronounced as illegal for Health and Safety reasons.				meeting was delayed to allow them to be completed.
	2. Presentation of Trophies				2.  Chairman`s opening remarks
	The Past President of Havant Indoor Bowls Club, John Game, was invited to present the				Mike Case of Bedhampton kindly volunterred to chair the meeting and congratulated
	trophies for the 2008 games to Denmead and Leigh Park who again came first and second				Waterlooville and Denmead for coming first and second in the league before presenting
	for the third year running.				them with the trophies.
	3.  Minutes of the previous meeting				3.  Minutes of the previous meeting
	The Minutes of the meeting held on 4th February 2008 were approved as a true and correct				The Minutes of the meeting held on 9th February 2009 were approved as true and correct record.
	record. Psoposed by Denmead and seconded by Leigh Park. Voting was unanimously for				Proposed by Hayling and seconded by Leigh Park. Voting was unanimously for the proposal
	the proposal.				with a show of hands.
	4.  Matters arising				4.  Rule changes
	There were no matters arising from the minutes.				As the changes made to rules 5 and 6 proved to be incomplete at the end of the 2009 season
					the Secretary submitted the following proposal amendment:
	5.  Correspondence				"5.0  If a club is unable to play a fixture the first option is to mutually agree a new date with their
	A letter from Emsworth about an unplayed game with Cowplain. The following proposal was				opponents. Failure to agree will result in the following rules being applied
	submitted by Southbourne also about unplayed games. To change Rule 10 (Inclement Weather)				5.2   If both clubs are short then no points or shots are due for the missing rink(s)
	to read:				5.4   If one club is unable to field at least 3 rinks the opposing club will be awarded 10 points and
	"In the event of bad weather preventing a match being played or completed, the points are to				50 shots."
	be shared between the two teams rather than re-arranging the match."				The proposed changes circulated with the agenda were discussed at length and as no simple
					improvement could be decided upon  it was decided to implement the changes as a trial.
	6.  Rule changes
	Changes to rules 5, 6 and 10 were discussed at length resulting in rules 5 and 6 being revised.				5.  Financial Statement
					The accounts circulated with the agenda were accepted by the meeting and it was also decided
	7.  Financial Statement				to avoid buying a new trophy by transferring the earliest shields to the back of the plaque
	The accounts circulated with the meeting agenda were accepted unanimously. Proposed by				each year to make room on the front for the new winners.
	Hayling B.C. and seconded by Denmead B.C.
					6.  Election of Chairman and Honorary Secretary
	8.  Election of Chairman and Honorary Secretary				After successfully chairing the present meeting it was proposed that Mike Case continued as
	Chairman Tony Odell and Secretary Neil Blacklin indicated their willingness to stand for				Chairman for future annual meetings. This was gratefully accepted with a unanimous show of
	another year and as no other nominations were forthcoming were elected unopposed.				hands. Neil Blacklin was also accepted as Hon. Secretary for another year.
	Proposed by Emsworth B.C. and seconded by Waterlooville B.C.
					7.  Any other business
	The Chairman closed the meeting at 7pm with thanks to the Havant Indoor Bowling Club				It was suggested that the use of E-Mails for reporting match results and other correspondence
	for the use of their facilities and the club representatives carried on with arranging their				would be of benefit to our activities. This would save on postage and avoid problems with
	fixture dates for the 2009 season. All clubs were represented at the meeting and supplied				cards getting lost in the post. All clubs were able to supply E-Mail addresses so the secretary
	the fixture lists and contact names.				agreed to explore the possibilities.
					The chairman closed the meeting at 7.15pm with thanks to the Havant Indoor Bowling Club
					for the use of their facilities.
					All nine clubs were represented at the meeting and supplied their fixture lists, contact names,
					E-Mail addresses and subscriptions.
	Neil Blacklin, Hon. Secretary				Neil Blacklin, Hon. Secretary